7.01 Annual Meeting. There
shall be a meeting of the membership of the Chapter once a year to
be held at a place and time selected by the Board. The purposes of
this meeting are to elect its officers and directors and to conduct
other Chapter business or as otherwise required by law.
7.02 Notice of Annual Meeting. The Secretary shall cause to be issued a written Notice of
Annual Meeting forty-five (45) days prior to the date set
for the annual meeting. Such notice shall be in writing and
may be sent via U.S. Mail, email or any other electronic means
permitted in these Bylaws, as determined by the Board, and shall
include:
a. An agenda.
b. The reports of the Nominating Committee
to include a list of the nominees for officer and director positions
open for that specific year.
c. A request for, and procedures on, how
Members may either submit separate written nominations or how
nominations from the floor may be made.
d. The text of any proposed amendments,
changes, or revisions to Chapter Bylaws, and/or any proposed
resolutions for consideration by the membership, with
recommendation(s) of the Board. If any proposals were
previously issued in writing to the Members via other means approved
by the board, then only the recommendation from the Board shall be
necessary in the Notice of Annual Meeting, as the Board may direct.
e. Any other matters to be properly
brought before the Board or the membership
7.03 Membership Meetings. Chapter meetings shall be held on a
date and at a time and place, which shall be determined by the
Board. The President shall notify Members and Associates at least
thirty (30) days in advance of the meeting date, time, place and
agenda. Said notification is deemed given when notice is
communicated to Members and Associates by either mail or electronic
means. For this purpose, notification by electronic means includes,
but is not limited to communication by telephone, facsimile, E-Mail
or by posting on the CACEA Website.
7.04 Special Meetings. A
special meeting of Chapter Members may be called for any lawful
purpose by a written petition signed by five percent (5%) of the
Members and submitted to the Secretary. The petition shall contain
specific topic(s) to be covered. The secretary shall promptly attest
that the signatures are apparently valid and the number of valid
signatures meets the 5% requirement. The secretary shall then
cause to be issued a Notice of Special Meeting with the agenda of
topic(s) to be considered. This notice may be via electronic
or other means as determined by the Board. The meeting shall take
place under rules adopted by the Board. Only the published
agenda items set forth in the Notice of Special Meeting shall be
transacted at the Special Meeting of the membership. Should a
regular Annual Meeting be scheduled within three (3) months of the
attestation of the of valid signatures, the topic(s) contained in
the petition for the Special Meeting shall be scheduled as a
separate agenda item and covered at the next regular Annual Meeting
instead of convening a separate Special Meeting.
7.05 Quorum
a. Annual Meeting. A quorum at the Annual Meeting shall
be a majority of the Members registered for, and who are in
attendance at, the Annual Meeting.
b. Special Meeting. A quorum at a Special Meeting
shall be twenty percent (20%) of the Members of the Chapter.
However, if an Annual or Special meeting of the membership of the
Chapter is attended by less than one-third (1/3) of the Members,
only bylaws and other issues where Notice of their general nature
was given prior to the meeting shall be transacted at the Special
Meeting.
7.06 Voting. Each Chapter
Member shall have one vote on each matter to come before the
membership at an Annual or Special Meeting of the Chapter.
Cumulative and proxy voting are prohibited. Unless specified
otherwise in these bylaws and Arizona law, all matters to come
before an Annual or Special Meeting of the Chapter shall be decided
as follows:
a. Annual Meeting: A majority of votes cast by those registered to vote and whose
attendance has been verified at the meeting;
b. Special Meeting: A majority of the total votes cast.
Voting for Special Meetings shall include not only votes cast by
Members registered for, and whose attendance has been verified at
said meeting, but also shall include Member votes cast prior to the
Special Meeting via mail ballot, email, or other electronic or other
approved means as the Board may direct.
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